Course Actions

ADD A COURSE 
Students may add a course(s) using Webreg commencing with the start of the registration period continuing through the add/drop period at the beginning of the term as indicated on the Academic Calendar for the school for which the student is registered.  Note that academic course loads may require a student to drop a course before adding its replacement.  Adding another section of the same course title/number will result in an automatic drop of the original section. Changes sought by phone, mail or fax are not accepted at any time.  Courses added after the add/drop period requires permission of the instructor and the appropriate Dean of the school of the course to be added (see Late Registration below).

Students are responsible for all changes to their schedule.  Please note that reducing or changing course loads may affect the student's Financial Aid, Veteran's Benefits, Athletic status or other general eligibilities.  Students should consult with their advisor, Financial Aid Office, Veterans Office, or coaches to verify that the changes to their schedule will not change their eligibility.

Some courses are listed as "by permission of instructor" and will require a special permission number to process the registration. Special permission numbers for a course are available either from the instructor or from the academic department of the course, and must be entered into Webreg at the time of registration.

If the student does not have the appropriate academic background on their transcript to meet the pre-requisite requirements of a course, the student will need to complete a Pre-requisite Override Form and submit it to the Camden Registrar's Office in order to register for the course.

If a student has reached the maximum allowed credit limit and wishes to add additional courses, the student will need to request permission for an Academic Overload.   Please see the section on Academic course load for further information.

If a course is closed due to maximum enrollment, students may contact the instructor for permission to add the course beyond the stop point. It is at the discretion of the Instructor to accept or refuse students depending upon limitations of equipment or safety rules.  Permission is granted to students in the form of a special permission number that the student may then use to register for the course using Webreg.  Verbal or email permission, or signed forms will not be accepted to register beyond the stop point of a course.

Please see the section below under Special Registration Options to add a course(s) with special registration circumstances, such as Repeat Option, Pass/Fail, Satisfactory/Unsatisfactory, Graduate Credit Option, etc.

If a student has a hold on their record, they will need to clear any outstanding holds prior to adding a course(s).

Please note that the add policies for the summer and Winter Sessions are different than the academic year.  Please refer to those pages for those special session policies.

DROP A COURSE

Students may drop a course(s) using Webreg commencing with the start of the registration period continuing through the add/drop period at the beginning of the term as indicated on the Academic Calendar for the school for which the student is registered.  Note that academic course loads may require that a student drop a course before adding its replacement.  Changes sought by mail or fax are not accepted at any time.

Students may drop a course until the end of the add/drop period.  Courses dropped between the end of the add/drop period and the end of the tenth week of the term are considered a withdrawal.    Courses that are dropped do not appear on the student’s academic record.

Students are responsible for all changes to their schedule. Please note that reducing or changing course load may affect the student's Financial Aid, Veteran's aid, Athletic status or other general eligibilities. Students should consult with their advisors, Financial Aid, Veterans Office, or coaches to verify that the changes to their schedule will not change their eligibility.

Students with special circumstances, such as Athletes, Veterans, with Probationary status, must speak with their advisor or program director.

Some non-credit bearing courses will require a special permission number in order to drop.  Students should speak with their instructor or department to obtain the necessary special permission number.

Students are not permitted to drop their “last” class.  If students are only registered for a single class and intend to drop it, they will need to follow the procedure for Canceling All Courses before the term starts or Withdrawing from the Semester after the term starts.

Please note that the drop policies for the summer and Winter Sessions are different than the academic year.  Please refer to those pages for those special session policies.

WITHDRAW FROM A COURSE
Courses dropped between the end of the add/drop period and the end of the tenth week of the term are considered a withdrawal and are assigned a grade of W. Students may not withdraw from an individual course after the tenth full week of the academic year term.  Withdrawals may be done using Webreg.

A student who unofficially withdraws or "Walks Away" from a course for which he or she is registered without following the above procedure will receive a grade of TZ which will convert to F, U, or NC in the course according to the following schedule:
Fall: May 1
Spring: December 1
Summer: December 1
Winter: April 1

Students are responsible for all changes to their schedule. Please note that reducing or changing course load may affect the student's Financial Aid, Veteran's aid, Athletic status or other general eligibilities. Students should consult with their advisors, Financial Aid, Veterans Office, or coaches to verify that the changes to their schedule will not change their eligibility.

Students with special circumstances, such as Athletes, Veterans, with Probationary status, must speak with their advisor or program director.

Some non-credit bearing courses will require a special permission number in order to withdraw.  Students should speak with their instructor or department to obtain the necessary special permission number.

Students are not permitted to withdraw from their “last” class.  If students are only registered for a single class and intend to withdraw from it, they will need to follow the procedure for Withdrawing from the Semester.

Please note that the withdrawal policies for the summer and Winter Sessions are different than the academic year.  Please refer to those pages for those special session policies.

CANCEL ALL COURSES BEFORE TERM STARTS
To cancel registration of all courses prior to the first day of the term and obtain a full refund of tuition and fees, the student may drop all courses via Webreg.  No record of the semester will appear on the student’s transcript. 

If a student wishes to attend the university in a later semester, the student will need to re-enroll/re-apply.  To re-enroll, the student would need to contact their Academic Advisor or Dean for instructions on the re-enrollment process for their college.

WITHDRAW FROM THE SEMESTER (ALL COURSES) AFTER TERM STARTS
A student who wishes to withdraw from all classes on or after the first day of the semester/term must adhere to the following procedures:

  • If the student has neither paid his/her term bill nor confirmed his/her attendance for the semester, and has decided to withdraw from ALL courses, the student should go into Webreg to withdraw from all courses for that semester, with the exception of the last course (the system will prevent the student from withdrawing from the last course).  The student should then complete a Notice of Withdrawal from the University form.  After filling out the form, the student can mail, FAX, scan and attach the form to an email message (camreg@camden.rutgers.edu), or come to the Registrar’s Office in person, to complete the withdrawal process.
  • If the student has either paid their term bill or confirmed their attendance for the semester, the student must do the following:
    • Step 1: Complete a Notice of Withdrawal from the University form.  Complete the left side of the first page, then print and sign the form.
    • Step 2: The student must discuss this withdrawal with a designated advising administrator in their school. That individual will review implications, address the student’s questions and then sign and date the form.
    • Step 3A: The student should visit their Financial Aid Officer in the Office of Financial Aid in the Lower Level of Armitage Hall (or call 856-225-6039 if the student is in an off-campus program) to discuss how the withdrawal will impact their current and future semester financial aid awards, grants, loans, and refunds, as well as their financial aid eligibility. The Financial Aid Officer will then sign and date the form.
    • Step 3B: If the student is an EOF Program participant,  they should please speak with Financial Aid first, and then the EOF Counselor located in the Center for Learning and Student Success in Armitage Hall Room 231, or call 856-225-6107 if they are in an off-campus program.
    • Step 3C: If the student is an International Student with a J-1 or F-1 Visa type, please see Dean Atkins, Campus Center, 326 Penn Street, Room 324 (856) 225-2521. These students do NOT need to visit the Office of Financial Aid.
    • Step 4: Return the Notice of Withdrawal from the University form to the Office of Registrar at the address listed on the first page.
  • Refunds of tuition are calculated based upon the effective date of the Notice of Withdrawal from the University form.   A student is not eligible for a refund unless the Notice of Withdrawal from the University form has been received and processed by the Registrar’s Office.
    The refund schedule for complete withdrawal is as follows:
    Prior to the beginning of the semester: 100%
    1st – 2nd week of classes: 80%
    3rd – 4th week of classes: 60%
    5th – 6th week of classes: 40%
    After the sixth week: 0%
  • When a student officially withdraws from the university, a grade of W is assigned to each course(s). These grades will appear on the student's transcript, but will not be calculated into the student’s GPA.
  • Withdrawal from all classes may be done through the twelfth complete week of the term.  No withdrawals from all classes will be accepted in the last two weeks of the term.
  • Notification to the instructor, advisor, or school does not fulfill the student's obligation to communicate directly and in writing with the Registrar in all matters pertaining to changes in registration and withdrawal.
  • If a student wishes to return to the University the following semester, the student can access Webreg in order to register for courses.  Students do not have to re-enroll.
  • If a student wishes to return to the University after a full semester has passed, the student will need to apply for re-enrollment.  To re-enroll, the student would need to contact their Academic Advisor or Dean for instructions on the re-enrollment process for their college.

LATE REGISTRATION
Students may not add courses using Webreg after the add/drop period during the academic year term – all registrations after that point will need to be done in person at the Registrar’s Office.    The student will need to obtain permission of the instructor to add the course late.   For undergraduate students, students may also require the permission of the dean of the college or academic advisor to register after the add/drop period.   Students should contact their advisor for more information.   Graduate students should contact their program director for information or restrictions regarding late registration. 

For the Summer or Winter terms, students that register for courses after the last regular day of registration as indicated on the Summer or Winter calendar will be charged a Late Registration Fee of $125. 

ACADEMIC COURSE LOAD

Students are permitted to take a limited number of credits in each term, based on the term, their academic standing, and the school in which they are enrolled.   The maximum allowed credits for each category is listed below:

FALL or SPRING TERM
Undergraduate students (all schools): 19.0 Maximum Credits
Graduate School (all schools): No Limit

SUMMER TERM
Undergraduate Students: 4.0 credits per 4-week session, or 12.0 credits for the entire summer.
See the Summer Session Website for full information.
Graduate students: No Limit

WINTER TERM
No more than 4.0 credits all students.

COURSE LOAD POLICY
Students wishing to attempt more than the maximum number of credits in a term require permission for an academic overload.  A course overload is defined as enrollment in more than 19 credit hours in the fall or spring semesters, or more than 4.0 credits per 4-week session, or 12.0 credits for the entire summer.  Academic overloads are permitted under certain conditions in the Fall, Spring, and Summer terms.  Overloads are not permitted in the Winter Term.

FALL AND SPRING SEMESTER OVERLOADS
Continuing undergraduates who wish to enroll in 19.5 – 22 credit hours must have a cumulative grade point average of at least 3.00. In order to register for 22.5 – 25 credit hours, continuing undergraduates must have a cumulative grade point average of at least 3.50.  First semester students will not be approved for course overloads.  Graduating seniors who do not meet the cumulative grade point average requirements but have at least a 2.00 cumulative grade point average may be approved for an overload if they require such a schedule in order to graduate at the end of the semester in question.

All students seeking an overload must meet with their academic advisor (or academic program manager for off-campus program students) to receive approval.  They should be prepared to discuss with their advisor the compelling reason motivating the overload and how they will manage the additional time needed to accommodate the increased course load.  Students who meet the overload criteria will receive a  Request for Course Overload Form, from their advisor that must be submitted to the Office of the Registrar in order to complete their course registration.

Please note that if a student drops a course after obtaining an academic overload, the student will need to complete another Request for Course Overload Form to add another course back up to the originally approved credit limit.  The form does not grant blanket permission for an overload, but is course specific.

SUMMER OVERLOADS
The instructions for Summer overloads are different than the academic year and may be found on the Summer Session Website.

PRE-REQUISITE OVERRIDE
In circumstances where the student has not had the pre-requisite course(s) for a course that they wish to register for, the student will require a Pre-requisite Override Form.    The form must be completed, signed by the appropriate academic administrators, and returned to the Registrar before the student may register for the course.   Pre-requisite override forms may be required for registration for a variety of reasons: the student took the pre-requisite course at another college of Rutgers; had a significant break in attendance such that course numbers may have changed in the system; had equivalent academic experience that does not align exactly with the pre-requisite course numbers; or other circumstances.  Pre-requisite overrides are granted at the discretion of the academic administrators involved and are not guaranteed. 

Please note that students registering for courses at another college of Rutgers may require a pre-requisite override from the college of the course for which they are registering, and not from the college in which they are resident.

SPECIAL REGISTRATION CASES
Pass/No Credit Courses
Students who have completed 63 or more credits are permitted to register for a maximum of one course per term for credit on a Pass/No Credit basis.  Pass/No Credit courses may not be used to fulfill major, minor, or general curricula requirements.  Permission to take a course on this basis rests with the instructor of the course and the student's advisor.  Permission is granted at the discretion of the instructor and may not be appealed.  Courses taken in this program will appear on the student’s transcript and are graded “P”(Pass) or “NC”(No Credit).  Students must pay all course fees and are expected to complete all course work, including the final exam.  A Pass grade earns degree credit and is equivalent to an A, B, or C letter grade.  A No Credit grade is equivalent to a D or F letter grade and grants no degree credit.  In either instance, the cumulative grade-point average is not affected.  Students may choose to change a course registration from standard letter grading to P/NC during the first eight weeks of the term.   Course status changes must be processed through the Registrar's Office, and requires permission of the instructor and advisor.  Pass/No Credit courses are indicated on registration forms by the prefix P in the credit-hour prefix area. 

Repeat Option
Undergraduate students receiving a grade of D or F in a course may use the Repeat Option UP TO FOUR TIMES during the course of their degree program.  Exercise of this repeat course option is subject to the following restrictions:

  • This applies only to courses taken at Rutgers, The State University of New Jersey.
  • The option may be exercised only once for each course.
  • Students opting to apply this option must visit Registrar’s Office to indicate their intent to repeat the course(s).  Courses that are repeated will appear on the student’s transcript with the appropriate prefix next to the credit value of the course.  Students may choose to use the repeat option during the semester the student is taking the repeated course(s).

 
Both the original and the repeated course grade appear on the student's transcript, but only the better of the two grades of the repeated course is computed in the cumulative grade-point average.   Degree credit is granted only once when the student earns a passing grade for the course.

Non-Credit Courses
Placement exams may require students to take college preparatory courses that do not bear college credit toward graduation, but count as credits attempted for purposes of determining full-time/part-time status or for financial aid eligibility.  These are primarily math (640:041, 042) or English (350:097, 098, 099) courses.  These courses are noted as having the credit prefix of “N” and do not count toward the student’s total credits toward graduation nor do they affect the student’s cumulative GPA.   These courses are graded as “S” (satisfactorily passed) or “U” (unsatisfactory), and do appear on the student’s transcript. 

Auditing Courses
Upon obtaining permission from the instructor of the course and subject to the availabilty of space in the course, full-time students may audit a course without registration.  No academic credit is earned in this manner, and the audited course does not appear on the student's transcript.  Students are expected to attend and complete all work for the course, but are not required to take the final exam. The student does not earn a grade for the course.  Online courses and courses open only to restricted populations may not be audited.  The course does not count toward the total credits for the semester (for purposes of full-time status, overloads, or financial aid).  Students are not charged independently for the course, but may be required to pay any individual course, lab, or materials fees. 

Senior citizens over the age of 65 that are residents of NJ may also audit courses free of charge (excluding any individual course, lab or materials fees which may still be charged) without being a formal student of the university.  Senior citizens still must acquire the permission of the instructor and there must be space available in the course.  No credit is earned for a senior audit, and the course does not appear on any transcript.  Online courses and courses open only to restricted populations are not eligible for senior audit.  Senior citizens doing a course audit need to submit a registration form to the Registrar's Office. 

Graduate Credit Option
Graduate students may, with permission of their program director and the Dean of the School of the course, register for an upper-level (300-400 level) undergraduate course and receive graduate credit for the course.  This option is not available to non-matriculated students.  The course uses the symbol “G” in the credit prefix field.  The Graduate Credit Option must be done at the time of initial registration for the course, and may not be retro-actively applied to a course.